You must have administrative privileges to install software on the computer you are using. To complete this exercise, you must have permission to download and install software on your computer or use a computer that has OpenProj installed on it. Use the outline feature in a word processor to create a low-complexity WBS. Choose a project with which you are familiar (it could be a simple project like John’s move) and describe how the project could be crashed using each of the methods described in the text. When choosing software, the new software should be __________ with the software currently in use and with the software used by vendors and partners. Progress can be measured by determining the percentage of resources expended, completion of activities by scheduled dates, milestones achieved, or fraction of activities accomplished. Standards used to measure progress, particularly when partial payment to contractors is concerned, should be specified in contract documents.

• This makes for an easy method of quickly and securely encrypting your files, too.
• For example, you may want to encrypt your tax returns or other financial documents before storing them somewhere.
• 7-Zip includes its own file manager, which you can use to navigate your file system and extract files.
• This built in feature isn’t MKV Codec the most powerful or convenient tool, but it will serve you in a pinch—assuming you just need support for ZIP files and no fancy features.
• All applications are tested using default, out-of-the-box compression settings for the selected archive format.
• When compressing to a ZIP or 7z file, 7-Zip allows you to set a password that encrypts the file with secure AES-256 encryption.

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Tips for Assistants, from Assistants, who look after complex diaries. One of the most challenging for many Executive Assistants and Personal Assistants is looking after their Executive’s schedule. Getting to a point where you have your Executive in a productive routine takes time, but it is worth it. Your Executive will be much better at their job, and you will be a total rock star. Your Executive’s schedule is a work in progress and must be reviewed regularly. The saying goes that unless you own your emails, they will own you. You must do everything you can to reduce the number of emails your Executive receives in the first place.

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Freebusy – Another AI tool that speeds up the scheduling process. Rescue Time – Keep track of how long meetings take so that you can decide if they are productive and necessary. Doodle – Set up a poll so that everyone can pick an available date and time. When it comes to scheduling, I recommend that you embrace the technology available.

A great way of setting reminders is using the ‘all day’ appointment feature. If they have an urgent deadline for a report that morning, schedule a little bit of breathing space in the afternoon. Quite often, you will be asked to find time for a meeting that may or may not happen. This will remove all of the meetings, and you may need a record of individual appointments.

Ideally, each of these segments will have their colour code that you can use as a visual representation on your Executive’s calendar. This allows me to easily overlay it with my – or my boss’ – current calendar to see how far off it is, and to see how long it might take to implement. It’s a great way to set aside specific times each day for your boss to do what they need to do when they need to do it. Office Tracker – Get the entire organisation’s schedules on the same platform so that you can all see what each other are doing.

Block some time for your Executive to have an open-door policy that allows people to come in with ideas and a catch-up chat. Make sure they are at the same time each week and try hard not to move them. These blocks will be at the same time every day so that they do become routine. Every day your boss should have time for doing and time for building. Finally, effective Calendar Management for Executive Assistants means every decision you make should be decisive, and it should be made with your Executive’s precious time in mind. If this is not an option print out your manager’s diary so that you have a working document for the day. This is a great tool to remind your boss of essential dates, colleague’s annual leave and any general information they need to know but do not need to action.

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Instead, change the recurring meeting end date so that any previous meetings remain in the diary. Ensuring you manage your Executive’s diary effectively is ultimately down to communication. Notice that the title style does not apply to the following lines. The program shows a list of column headings, as shown in Figure 8.27 "Subtotal Dialog Box".

In OpenProj, on the menu bar, click File and then click Save. Navigate to a folder where you save your files for this class and save the project file. The four selected activities are indented as subordinate activities, and the activity in the row above becomes the group name. A black group symbol spans the group in the chart at the right, as shown in Figure 8.24 "Group Defined". (Use CTRL+V in Windows.) The activities and their durations are placed in the project window, as shown in Figure 8.22 "List of Activities and Their Durations Pasted into OpenProj".